Professional, Ethical, and Regulatory Standards to be incorporated into the Design and Implementation of the System

Professional, Ethical, and Regulatory Standards to be incorporated into the Design and Implementation of the System

EHR systems implementation raises ethical concerns, and professional/regulatory implications because they use health information as inputs. Patient health information should be protected and its confidentiality maintained not to attract legal suits if it is misused.  EHR and Informatics systems rely on patients’ information and this presents concerns that some professional and regulatory standards should be laid in order to ensure that information security and confidentiality is maintained (Shahmoradi et al., 2017).Electronic Health Record Implementation. In the management of healthcare information, all the persons engaged in the implementation process will be expected to maintain information integrity, accountability, and confidentiality as part of professional and ethical standards. The rights of patients to privacy should not be infringed during system implementation. In addition, the implementation team has a role to ensure that information is accessed by authorized users only.Electronic Health Record Implementation.

All the informatics activities are expected to maintain security and privacy to protect the information from illegal access and intrusion. Regulatory standards to be maintained will include the legislation intent to protect information because if the information privacy is violated, it has legal implications which can attract heavy penalties. Other relevant regulatory regulations to be considered during the system implementation will include Health Information Technology for Economic and Clinical Health Act of 2009, Food and Drug Administration Safety and Innovation Act of 2012, Privacy Act of 1974, and Affordable Care Act (Jacobs et al., 2016). There will be need to observe Health insurance laws and policies as well as patient registries privacy rules.Electronic Health Record Implementation.

Ways in which the EHR Team will ensure that all order sets are part of the New Record

EHR implementation team have an obligation of ensuring all order sets are part of new record. To achieve this, some steps will need to be taken such as ensuring the new record is compatible with the existing record (Shahmoradi et al., 2017).Electronic Health Record Implementation. If the existing record is not compatible with the new one, it should be reviewed and assimilated into the new one to ensure that all the information will be fit into one database. The new record will be implemented as a gradual process while data is being transmitted to allow users to acquaint themselves with its usage. As users become familiar with the new record, they will be able to assess if it performs as desired.Electronic Health Record Implementation.

Communicating the Changes and Transition Plan

Communication is very vital in the EHR system implementation process to ensure that all stakeholders are aware of events taking place. Constant communication ensures that the team knows what is expected of them and keep them prepared in the event of any required changes. When implementing a new EHR system, it is necessary to communicate the expected changes and the transition plan to ensure a successful system change (Zeng, 2016). Electronic Health Record Implementation.All the stakeholders should be made aware of the need for change and why it is required. To support the system implementation, the stakeholders should recognize the existing problem that will be addressed by the change. This helps the stakeholders in owning the process. A leader should be appointed to spearhead and oversee the implementation process (Jacobs et al., 2016). The leader will be expected to communicate the expected change and persuade others to support the process by making them dissatisfied with the existing process and appreciate the need for change.Electronic Health Record Implementation.